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Florida Refinance Closings

Lender Payoff Coordination for Florida Refinances

The old loan has to be paid off to the penny, the satisfaction has to be recorded, and the per-diem has to land right. We handle every step.

☎ (561) 396-2692
The Quiet Critical Path

Get the Payoff Wrong, Delay the Closing

In any refinance there is one number that has to be exactly right or nothing else matters: the payoff amount on the existing mortgage. Get it wrong by a few dollars and the new lender will not fund. Miss the good-through date and the per-diem changes. Forget a second-position HELOC and the new mortgage cannot take first-lien position. Skip the satisfaction follow-up and the old loan stays on the public record as an active lien for months.

Atlantic Title Firm runs lender payoffs on Florida refinance closings the same way every time — order the payoff early, verify good-through and per-diem, build cushion into the closing disclosure, wire per the lender's instructions on closing day, then track every satisfaction until it is recorded with the county clerk. It is unglamorous, repetitive work. It also keeps your refinance on schedule.

7-14
Day Payoff Validity (Typical)
Per-diem
Recalculated on Closing Day
67
FL Counties
100%
Satisfaction Tracking
Florida refinance mortgage payoff statement
What We Handle

End-to-End Payoff Management

Payoff Statement Request

We order the payoff statement from the existing lender — typically 7–14 day good-through window — including principal, interest, fees, and per-diem.

Verification & Reconciliation

We verify the payoff figures match the borrower's records and the title commitment, and reconcile any discrepancies before final CD.

Per-Diem Recalculation

On closing day we recalculate per-diem to the exact funding date so the borrower never pays a day of interest more than required.

HELOC Closure Requests

For HELOCs and revolving lines, we send the formal closure request so the line is not just paid off but actually closed and released.

Wire Instruction Confirmation

We verify wire instructions by callback to the existing lender on a known phone number — wire fraud is the single biggest closing risk and we treat it that way.

Satisfaction Tracking

After closing we track each satisfaction (release) until it is recorded with the county clerk — and follow up with the lender if delayed.

Wire fraud prevention on Florida refinance payoff
The Wire Fraud Reality

Why We Call to Verify Wire Instructions

Wire fraud in real estate transactions is a real and growing problem nationwide, including in Florida. The scam pattern is consistent: criminals compromise an email account in the transaction (often a borrower's, a lender's, or a title company's), then send fake wire instructions that look identical to the real ones — but route funds to a fraudulent account. Once the wire goes out, recovery is extremely difficult.

Atlantic Title Firm verifies every payoff wire instruction by callback on a known, independently sourced phone number for the existing lender — never the number printed on the (potentially compromised) payoff statement itself. We also never accept changed wire instructions by email without verbal verification. It is a small extra step that has prevented more than one attempted theft on our files.

Our Process

How We Run Each Payoff

1

Order Payoff Early

As soon as the file opens we order payoffs from every existing lender with a good-through date that covers the projected closing.

2

Verify & Build CD

Payoff amounts go onto the closing disclosure with per-diem cushion. Wire instructions verified by callback.

3

Fund & Wire

On closing day we recalculate per-diem to the exact date, wire payoffs out, and confirm receipt with each lender.

4

Track Satisfactions

Post-close we monitor county records until each satisfaction is recorded, and follow up with the lender if it lags.

Common Questions

Payoff Coordination FAQ

What is a payoff statement in a Florida refinance?
A payoff statement (sometimes called a payoff letter or payoff demand) is the formal written statement from the borrower's existing mortgage lender showing the exact amount needed to pay off the existing loan in full as of a specific date. It includes the principal balance, accrued interest, per-diem rate, and any prepayment penalties or fees. Atlantic Title Firm orders this directly from the existing lender on every Florida refinance.
How long is a payoff statement good for?
Most payoff statements specify a "good-through" date — typically 7–14 days from issue — and include a per-diem (daily interest) amount that applies if closing happens later than the good-through date. We pull payoffs with enough cushion to cover delays, and we recalculate per-diem precisely so the borrower pays exactly what is owed, no more, no less.
What if the refinance closes after the payoff good-through date?
We add the per-diem from the good-through date to the actual closing date and adjust the closing disclosure accordingly. If closing slips significantly we request an updated payoff statement from the existing lender to make sure no fees have been added.
How do you ensure the existing mortgage gets satisfied properly?
After closing we wire the payoff amount per the lender's written wire instructions, then track the satisfaction (release of mortgage) until it is recorded with the county clerk. Florida lenders are required by statute to record a satisfaction once a mortgage is paid off, but in practice we sometimes have to follow up — and if necessary we file a curative document to clear the prior mortgage from the public record.
Can you handle HELOC payoffs too?
Yes. Home equity lines of credit (HELOCs) require an extra step beyond a standard mortgage payoff: the borrower must affirmatively close the line and request that the lender release the HELOC. Otherwise the line remains open even at a zero balance, and the lien stays attached. We coordinate the HELOC closure request directly with the existing lender.
What happens if there are multiple existing mortgages?
Many Florida properties carry a first mortgage plus a HELOC or a second mortgage. We obtain a separate payoff statement from each lender, verify each one is included on the closing disclosure, wire each one separately from closing proceeds, and track satisfactions on every payoff until each is recorded.
Related Refinance Services

The Rest of Your Refinance

Payoff coordination is one piece. We also run the title update, manage lender coordination, and handle document recording. The full refinance offering is on the refinance closing page, or contact us to start.

Refinance in Underwriting?

Let Us Handle the Payoff

We will order payoffs the day the file opens — and chase every satisfaction post-close until it records.

Contact Us → ☎ (561) 396-2692
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